Administrative Assistant
A valuable support in the company daily activities
- Juggling multiple projects, responsibilities and languages is no problem for you
- Helping others and contributing to the success of the company is meaningful for you
- You understand the challenges of a service company
👉 Then you cannot miss this job ad!
Who we are?
COVARTIM is an engineering company. Our mission is to help the MedTech industry foster medical innovation and improve health care.
More concrete we support any kind of organisation (practitioners, startups, SMEs, big companies) in the development and the certification of their medical technologies.
In a nutshell:
- Launched in 2016 by Kyun, Founder and Director, passionate about medical technologies and working in the field for more than 15 years;
- A (small) team of 15 people (25-55 years old) always ready to help each other (and play table football);
- 6 managers leading the team but also working on the projects: Aurore, Isabelle, Arnaud,Laurent, Hervé and Kyun;
- 40+ projects in parallel every month;
- 150+ clients in BeNeLux, France, USA, Japan, Finland, …
In order to support our team in their daily activities, we are looking for an Administrative Support.
The job is located in Brussels for an open-ended period, to be filled immediately.
Ready ?
Practically, what will you do?
Provide administrative support to the direction and to the teams
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Support the Director and other C-levels with their administrative tasks (calendar, mails, travels)
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Plan and book trips for the team
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Organize meetings from A to Z (logistics, welcome, meeting minutes)
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Write and keep up-to-date documents
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Translate documents (FR EN NL)
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Review layouts and create new documents (Word, PowerPoint)
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Welcome new employees (welcome, visit of the premises, follow-up on paperwork)
Premises
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Make sure the office is clean, tidy up and functional
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Deal with the building administrator and other suppliers
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Order supplies, coffee, …
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Maintain the two pool cars in service (plan servicing, …)
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Follow up on the IT equipment (deal with the IT responsible, order new equipment, …)
Welcome desk (first person of contact with externals)
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Welcome visitors
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Answer the phone
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Deal with in and out mailings and shipments
Trainings, well-being and ergonomics
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Maintain the training plan with team leaders
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Search for appropriate trainings, take care of registrations, apply for subsidies and follow up
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Take care of the well-being of the team (plan activities like workshops, afterworks, teambuildings)
⭐ Short term project
Organize the move of the company to new premises from A to Z (by Dec 31, 2024)
In order to fulfill your mission, you will need:
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A proving experience in a similar job
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Be trilingual (French, English and Dutch), written and verbal
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Strong communication skills
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Work efficiently (time management, priority management, meeting deadlines) and easily juggle multiple projects and responsibilities
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Be discret and respect the confidentiality of the data processed
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Be able to work autonomously, to take initiatives and to bring forward proposals
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Want to help others, like contacts, be a good listener
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Want to take an active part in the management of the company and therefore contribute to its success (team development and business growth)
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Excellent knowledge of Office suite (Word, Excel, PowerPoint)
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Be at ease with IT (be able to work on Mac)
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Driving license
Required seniority level
🌳 We are looking for someone with a proven experience in order to support our colleagues in an efficient and professional way.
Our offer
Salary range and other benefits:
Based on your skills and seniority, you can expect a monthly gross salary within 2.800 euros and 3.500 euros.
In addition you will get meal vouchers (8 euros/day), a supplemental health insurance (DKV Belgium) and a complementary pension.
Public transport costs are fully covered and you will get compensated for the usage of your own car.
In addition to 20 legal days off, you will get 2 extra days and up to 5 seniority days.
Well-being at work:
At COVARTIM we care of our members' well-being:
- Attentive director and managers;
- Weekly monitoring of mood and feelings;
- A comfortable, spacious and colorful office surrounded by greenery;
- A good balance between work and life;
- Activities that strengthen group cohesion and make the atmosphere even more pleasant (after-works, team-buidings, table football, sport sessions, …);
- And cherry on top: one well-being workshop per quarter (yoga class, nordic walk, seated massage, cooking class, ...).
Apply
Get to know us better and apply on Welcome to the Jungle :
Or send your application and resume to
Julie Blaise
Accountancy & HR Officer
Marketing Coordinator
jobs@covartim.com
Recrutement process:
STEP 1
(30 minutes)
First call with Julie to make sure that the job meets your expectations and to fix an interview.
STEP 2
(60-90 minutes)
Meeting with Kyun and Julie in our office to discuss the job more deeply, to take a quick test and to discover our office and our team members.
